GoFAST : Advanced Use

Introduction

The purpose of this document is to provide configuration instructions for third-party software that works with the GoFAST platform.

These complementary tools allow :

• Working in mobility

• Working without a network (in “offline” mode like DropBox)

• Access to GoFAST on mobile devices (tablets,… ) by file explorer

• Online viewing and/or editing of Office documents on tablets

• Instant messaging (“chat”) on mobile

• Videoconferencing on mobile (in browser)

• Digitization tools (smartphone, copier, etc.)

• Signing tools

Important

CEO-Vision cannot guarantee the proper functioning of these third party software even if we have tested them at some point (and not necessarily exhaustively)

Linking BlueMind and GoFAST messaging systems

Il est possible de synchroniser vos conférences et réunions créées dans BlueMind avec votre calendrier GoFast. Cette fonctionnalité vous permet également de générer des liens de conférence Jitsi.

Pour lier votre compte BlueMind à GoFast, suivez ces étapes :

1. Rendez-vous sur la page de votre profil GoFast

2. Cliquez sur la roue dentée à côté de votre nom pour accéder aux paramètres

3. Faites défiler jusqu’en bas et sélectionnez l’option GoFast BlueMind

4. Saisissez votre adresse e-mail BlueMind

5. Allez sur BlueMind, dans les paramaètres de votre profil, générez et copiez votre clé API

6. Retournez sur votre profil GoFAST et collez votre clé API

7. Activez la synchronisation en cochant l’option correspondante

8. Cliquez sur Enregistrer pour appliquer les modifications

Creating an event in BlueMind

Après avoir activé la synchronisation, vous pouvez créer un nouvel événement dans l’agenda BlueMind :

1. Ajoutez tous les participants nécessaires à l’événement.

2. Rendez-vous dans le calendrier de votre espace personnel GoFast.

3. Cliquez sur l’icône représentant un carré avec une flèche et sélectionnez Synchroniser le calendrier BlueMind.

Les événements ajoutés dans BlueMind apparaîtront désormais dans votre calendrier GoFast avec un lien de conférence Jitsi intégré, visible également dans BlueMind.

The item(s) added to Bluemind will appear, with a Jitsi conference link. This link will be present in GoFast, but also in BlueMind.

Importing external calendars

GoFAST can also import calendars in .ics format from other services such as Outlook, Google, Yahoo and Apple Calendar :

In the GoFast calendar interface, click on Import a calendar from an ics file.

Plugin for creating Jitsi webconferences from Outlook

This plugin allows you to create a calendar event in Outlook and automatically generate a video conference link on your dedicated Jitsi Meet instance.

Link to download the plugin: https://repo-gofast.ceo-vision.com/gofast_outlook.msi

To install the plugin by setting it as the default for your GoFAST instance, system administrators can do so via their AD or command line with the following parameters:

Local synchronization (GoFAST offline)

These are utilities that make a local copy of GoFAST files (in whole or limited to spaces) in order to be able to access them when you no longer have a network (e. g. on the plane).

Some utilities are mono-directional (if you change the local copy, you have to remember to save it on GoFAST as soon as you have a network, and in some cases merge your changes) or bi-directional (if you change the local copy it will be directly synchronized once the network is available, with possible conflict management).

Historically we use CMISSync but more recently we are in advanced testing of Mountainduck (for a fee).

The tool is available for Windows and Mac downloadable here: https://mountainduck.io/

Here is how to configure the tool (gofast.ceo-vision.com is to be replaced by the name of your GoFAST, cpotter by your username)

When the computer is connected to the network, MountainDuck periodically checks whether documents have been changed on the GoFAST platform. If the documents have been modified, they are copied locally (on the PC).

Note

if you make changes in offline mode, when you reconnect to the GoFAST server, your version will be downloaded and versioned

Danger

if you delete a local directory in the synchronized tree, the remote directories will be removed. As a precautionary measure, it is best to avoid deleting a local directory in the synchronized tree. GoFAST does not permanently delete the documents but a “republication” procedure must be done

Access GoFAST files on Tablet and Smartphone

The GoFAST platform can be accessed from Android tablets (e. g. GalaxyTab), iOS (iPAD) and smartphones (Android, iOS, Blackberry).

For this you need to install the free software “Webdav Navigator Lite” on iTunes, GooglePlay or Blackberry AppWorld. Note that a paid version including local synchronization is available as “Webdav Navigator”

You will then be able to access your GoFAST files on your smartphone :

The publisher’s website can be found at: http://seanashton.net/webdav/

Editing MS-Office files on Tablet

We recommend the OnlyOffice app on Googleplay and Applestore.

You will be able to set up a storage space directly on GoFAST by “Connect Clouds” then choose “Other Cloud” then “Webdav” and enter the address “https://gofast.mycomp.com/alfresco/webdav” where you need to replace mycomp.com with your organization’s domain.

You can then browse through your tree and choose the document you want to edit :

Then edit it:

Instant messaging (“chat / conversation”) on mobiles

With GoFAST you have private and secure instant messaging, equivalent to “WhatsApp” or “MS-Teams” for your Organization, working with Element(Riot)/Matrix (GoFAST > v3. 8)

So you can use the app for your following phone :

• Android : https://play.google.com/store/apps/details?id=im.vector.app&hl=fr_FR

• iOS/iPAD : https://apps.apple.com/fr/app/element-messenger/id1083446067

To configure these clients simply enter the address of your GoFAST server (with -comm):

The username and password to be entered are those you use to connect to your GoFAST platform.

PDF Unitary Electronic Signature

GoFAST allows you to open a PDF with Foxit Reader (or Acrobat), sign it and save the signed PDF directly on the GoFAST platform.

Note

You must have installed “ITHitEditDocumentOpener”

You can then choose from the ‘Edit Online’ menu. This will open the application installed on your computer (Acrobat Reader, Foxit, … ). You can then sign with a handwritten signature or an electronic certificate and save directly to GoFAST with versionning.

Caution

If you are using Acrobat Reader, the application must already be closed before starting online editing

Bulk electronic signature RGS 2* of PDFs

We are currently testing Xolidosign.

Dematerializing to GoFAST

It is possible to create a folder for depositing “Images” PDFs and converting them into “Interviewable” PDFs using a commercial character recognition (OCR) software installed on the PC, “ABBYY Hot Folder” (ABBYY FineReader). This allows you to scan invoices and convert them to Interrogable PDFs so they can be easily found on GoFAST.

Dematerialising from a smartphone

It’s possible, for example, to dematerialise expense notes directly from a smartphone and send them directly to GoFAST.

For this you must have installed :

• CamScanner and “Webdav Navigator” or

• Scanbot

Here we will talk about the configuration of Scanbot which is simplified to use.

Dematerializing from a multi-function copier

For this your copier must have a webdavs connector. Contact us for more details

Transferring content to GoFAST

When migrating from a Google warehouse to GoFAST, follow these steps:

Google offers you to download an archive in “zip” format with the contents converted to MS-Office format.

You can now unzip the archive directly into the tree in GoFAST

Optional Configurations/Installations

Additional configurations and/or installations are required for:

• Edit non-Office content online (e. g. PDF signature) or through LibreOffice

• Offline synchronization

• Access the GoFAST tree through your PC file explorer (Windows or MacOS)

In most cases, it’s necessary to contact your IT support (who manage your PC).

Configure the Network Drive:

Right-click on “This PC” and choose “Connect a Network Drive”

Enter the address pointing to your GoFAST, e. g. \gofast. ceo-vision.com@SSL\alfresco\webdav\

A dialog box will then open in which you will have to enter your GoFAST username/password

In case of error see http://gofast-docs.readthedocs.io/fr/latest/docs-gofast-users/doc-gofast-problemes-connus.html#gofast-problemes-connus

Once this is done, you can see GoFAST as a “Network Player”, then the same tree

You can do anything, such as copy and paste documents or entire directories.

Caution

You can’t operate on the Spaces. (starting with _)